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Data protection & intellectual property

Please read our approach to date protection and intellectual property:

Privacy & Cookies Policy

CVAA recognises the importance of confidentially and our obligation to keep personal information secure. CVAA is committed to protecting personal information and believe it is important for our customers and web site users to know how we treat their personal information.

Data may be processed in electronic formats.  When processed electronically, data may be held on a private cloud-based system and/or on a local server.  Regardless of how data are processed, all feasible security measures are in place.  Data is retained while it forms part of our services and/or if there is statutory retention period.

Anonymised data may be shared with third parties as part of our contracted services, for our administrative purposes and/or if we are required by law to do so. We may also share data within this remit with voluntary and public sector organisations or other interested stakeholders within the adoption sector for research purposes and to inform adoption policy.  We cannot accept any liability for any processing conducted by a third party outside our remit.

As part of our compliance, we have conducted a cookie audit on our website.  Cookies are internet files used by the system to view websites and their content.  We utilise cookies for analytical purposes to monitor and improve our website as may be required.

None of the above affects your rights under the legislation, in particular your right to access the data we hold on you.  If you wish to request a copy of your data, please submit it in writing/email to the Charity. Please include enough information to enable us to identify you and search for appropriate data.

If you are dissatisfied with this policy, have queries about our data protection procedures or wish to lodge a complaint, please contact the charity in the first instance at Thereafter you have the right to submit a complaint to the Supervisory Authority, the Information Commissioner’s Office (ICO):

The Information Commissioner’s Office

Wycliffe House

Water Lane


CVAA Intellectual Property Policy

For CVAA practice materials shared from November 2019 onwards (unless otherwise stated).

This policy shall apply to intellectual property owned by presenters that participate in the CVAA Practice Programme.

The purpose of this policy is to ensure that any external materials that are created to support CVAA practice events are used in ways which ensure that maximum benefit goes to the owners.

External materials shared at all CVAA events should be protected by copyright. It is the responsibility of an intellectual property owner to ensure that copyright applies to their materials. Government guidance on how to protect intellectual property can be found here.

To ensure that CVAA’s practice-sharing principles are met and that a holistic approach to system change continues, we encourage intellectual property owners to only present materials that they are willing to share with others. Intellectual property owners agree to share relevant practice materials with CVAA members and other practice programme participants (these include statutory and independent professionals) in both spoken and written form under the copyright and trademark conditions. Intellectual property owners agree that notes of presentations and records of discussions are shared with practice programme participants. The materials are e-stored in the members area on the CVVA website or shared via email in .pdf format with non-members.

If the intellectual property owners do not agree to share these materials with others, the intellectual property owners must send their communication concerning exercising the right to intellectual property as soon as they become aware of this concern, and no later than six weeks prior to the event date, by notifying the CVAA Practice Manager or sending an email to or in writing to the following postal address:

Gregory House

Coram Campus

41 Brunswick Square



The intellectual property owners must clearly state that they do not wish to share their materials.